§ BLOG
BOCA RATON · UPDATED MAY 2026
Insights from the firm.
Practical tax and accounting notes from our team — written for real people, not other accountants.
Sep 4, 2026
Building Strong Financial Habits for a Growing Business
Growth needs a financial operating rhythm: named owners, fixed review dates, clear exceptions, and decisions that close before the next cycle.
Sep 4, 2026
When to Hire Help vs. Stay Lean in a Growing Contracting Business
The hiring decision gets clearer when a contractor separates temporary overload from durable, profitable demand and calculates the capacity a hire must create.
Sep 1, 2026
Building a Cash Reserve for a Contracting Business
A useful reserve is tied to the contractor's cash-outflow pattern and collection risk, not a generic bank-balance target.
Sep 1, 2026
Why Clean Books Make Tax Season Less Stressful
Tax season becomes a review instead of a reconstruction when the books, supporting records, and open questions are handled every month.
Aug 30, 2026
Why Change Orders Quietly Make or Break Job Profitability
A field request becomes a margin problem when the work starts before its revenue, cost, and schedule impact are documented.
Aug 28, 2026
How to Prepare Your Books for a Bank Loan or Bonding Application
The application is not the time to discover that last month is still open, retainage is mixed into ordinary receivables, or the balance sheet does not agree with the tax return. Build the package before the deadline.
Aug 25, 2026
The Contract Type Decides Who Carries the Risk
Two contractors can bid the same scope at the same price and finish in completely different positions. The structure of the contract decided it before anyone picked up a tool.
Aug 25, 2026
What Your Overhead Costs — and What You Can Cut
A 20% revenue drop can push a 24% overhead ratio to 28.5% without a single decision being made. The fixed-versus-variable split is what decides whether you can cut your way through it.
Aug 24, 2026
What Contractors Should Review Before Buying Equipment
The equipment question is not whether you can afford the payment — it is how many days a year you will use it. A break-even calculation, the alternatives, and the settled 2026 tax rules.
Aug 24, 2026
What an Hour of Crew Time Actually Costs
Labor burden adds roughly 40% to a Florida field employee's wage — and non-billable time, not tax rates, drives most of it. A worked example with 2026 figures.
Aug 21, 2026
When to Turn Down Work That Keeps You Busy
Overhead divided by capacity gives you a single number: the gross margin a job has to clear before it contributes anything. Below it, a full schedule loses money slowly.
Aug 19, 2026
Your Monthly Financial Review: The Dates Are Already Fixed
Most monthly-review advice tells you to pick a day. For a Florida contractor several dates are already fixed — and the sales tax deadline is not the day most people think it is.
Aug 19, 2026
Outgrown Your Bookkeeping System? The Thresholds That Move Overnight
The soft signs of an overloaded bookkeeping system are lagging indicators. The statutory lines are not: $100,000 in payroll tax, $50,000 in the lookback, the tenth information return, and $1,000 in Florida sales tax each change what you owe the day they are crossed.
Aug 14, 2026
Tracking Job Profitability While the Job Is Still Running
Most contractors learn whether a job made money after the last invoice clears. The numbers that warn you earlier are cost-to-complete, committed costs, and percent complete measured against percent spent.
Aug 11, 2026
Business Succession and Exit Planning for Florida Contractors
A Florida contracting business cannot be handed over like an ordinary company — it operates through a qualifying agent, and the statute gives you 60 days. What to settle before you pick an exit date.
Aug 10, 2026
Cash Flow Forecasting Basics for Florida Contractors
A profitable job and a healthy bank balance are not the same thing. Here is a simple, repeatable way for Florida contractors to forecast cash weeks ahead.
Aug 6, 2026
Subcontractor Payments and 1099s: What Changed for 2026
For the first time since 1954, the 1099 reporting floor moved. Payments made in 2026 are reportable at $2,000, not $600 — and the practical advice for contractors changes with it.
Aug 4, 2026
Year-End Tax Planning Checklist for Florida Contractors
Timing, equipment, payroll and 1099s are all still moveable in December — and three of the 2026 rules changed. The checklist we run with Florida contractors, with the current numbers attached.
Aug 3, 2026
How to Reduce Your Risk of IRS Scrutiny in 2026
Most of what raises a contractor's profile with the IRS is mechanical: a document mismatch or a number nothing supports. Two 2026 reporting changes shift where that risk now sits.
Aug 3, 2026
Health Insurance Options for S-Corp Owners and Their Employees
The assumption that sinks most small S-Corp health plans is that a working owner is an employee for benefit purposes. IRC § 1372 says the opposite, and every rule below follows from that reversal.
Jul 31, 2026
Home Office Deduction in 2026: What Still Works and Common Mistakes
Claimed correctly, a home office is a legitimate deduction worth real money. Claimed carelessly, it invites IRS scrutiny — and one rule changed permanently for 2026 that removes it entirely for anyone paid on a W-2. Here is what still works, which calculation method to pick, and the mistakes that cost people the deduction.
Jul 31, 2026
Workers' Compensation and Payroll Tax Pitfalls Contractors Often Miss
Hiring help is where contracting gets complicated. Workers' compensation and payroll taxes are the two areas where mistakes are both most common and most expensive — stop-work orders, back taxes, and in some cases personal liability. Here are the pitfalls contractors miss most often, and the steps that close them.
Jul 28, 2026
Retainage and Progress Payments: Protecting Contractor Cash Flow
On larger projects, contractors rarely get paid the full amount as work is completed. Progress billings and retainage are normal — but without clear tracking, they quietly tie up cash for months. Here is how to stay in control.
Jul 27, 2026
Vehicle & Mileage Deductions for Contractors (2026)
For most contractors a work truck is one of the biggest ongoing expenses — and how you deduct it moves your tax bill. Here's standard mileage vs. actual cost, the 2026 rates (with the mid-year change many will miss), and the first-year choice that locks you in.
Jul 24, 2026
Quarterly Estimated Taxes: Stop the April Surprise
The April tax-bill shock is almost entirely avoidable. Here's how quarterly estimated taxes work, who owes them, and how the IRS safe-harbor rules let you lock in penalty protection — so you stop guessing and stop getting surprised.
Jul 23, 2026
Cash vs. Accrual Accounting for Contractors
The choice between cash and accrual accounting affects your taxes, your cash-flow visibility, and how profitable each job looks. Here's how the two methods compare for contractors, and the IRS thresholds that eventually make the decision for you.
Jul 22, 2026
Florida Sales Tax for Contractors: 2026 Guide
Roofing, electrical, plumbing, HVAC, painting, general contracting — Florida's sales tax rules are among the most confusing parts of the job. Here's what actually governs labor versus materials, when you must register, and the mistakes that quietly eat your margin.
Jul 22, 2026
How Smart Tax Planning Creates Freedom and Flexibility
Reactive tax prep happens after the year is over. Proactive planning looks ahead — turning your tax strategy into steadier cash flow, more confident decisions, and genuine flexibility in how you run your business and your life.
Jul 15, 2026
KDM Client Tax & Financial Update — July 2026
This July 2026 edition covers SEP and SIMPLE retirement plans, the tax rules for renting a vacation home, revisiting your emergency fund, backup withholding, elder-care deductions, an IRS partnership-reporting change, and budgeting in QuickBooks Online — plus upcoming filing deadlines.
Jul 11, 2026
Bookkeeping Systems That Drive Better Business Decisions
Compliance is the floor, not the ceiling. Here's how a well-built bookkeeping system becomes one of the most valuable decision-making tools in your business.
§ Coming soon
New articles coming soon.
We're drafting our first few articles now. In the meantime, the Resources library has our most-used planning guides and calculators.
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